Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Where Should the Volunteer Services Department Live on Your Org Chart?
Tobi Johnson outlines Pros and Cons of various places that volunteer engagement staff can be placed within an organization.
Volunteer Coordinator Job DescriptionsVolunteer Coordinator Interview Questions org chart, structure 2025
VolunteerMatch/LinkedIn Recruitment Partnership Instructions
VolunteerMatch and LinkedIn have teamed up to use both of their vast networks to help us recruit high skilled volunteers! Here’s how it works:
• If… more
Volunteer RecruitmentVolunteerMatch Recruitment, online recruitment 2025
Parent/Guardian Form for Teen Volunteers - Multnomah County OR
This form is used with parents/guardians of teen volunteers at the Multnomah County Library (Oregon)
Volunteer AgreementsTeen Volunteer ApplicationsVolunteer Handbooks permission form, teen agreements 2025
Therapy Dog Engagement Materials - Columbus OH
These documents are used by the Columbus Metropolitan Library in when engaging pets and their owners in their Reading Buddies program:

Pet Owner… more
Volunteer HandbooksStaff Guides for Working with Volunteers Pet Therapy, reading, liability, dogs 2024
PAWS to Read - Pleasanton CA
The Pleasanton (CA) Library has a PAWS to Read program.  They partner with the local humane society, which actually does the volunteer… more
Volunteer Handbooks Paws to Read, dog, reading, Pet Therapy 2024
Staff Focus Group Format - Los Angeles Public Library
Recently the Los Angeles Public Library's Volunteer Engagement department pulled together a group of 12 of their 70+ Branch Managers to gather… more
Staff Guides for Working with Volunteers focus group, staff buy-in, Friends 2024
Best Volunteer Management Software
A comparison of volunteer management system products.
Volunteer Management Systems Data Management, Record Keeping 2024
17 Top Volunteer Management Software Options for Nonprofits
Comparison of 17 volunteer management systems.
Volunteer Management Systems Tracking, Reporting, vms, Data Management 2024
19 Top Volunteer Management Tools for Nonprofits & Schools
Reviews of 19 volunteer management systems.
Volunteer Management Systems Data Management, vms, Tracking, Reporting 2024
Volunteer Coordinator Task/Classification Matrix - Multnomah County Library (OR)
This matrix was created by the Multnomah County Library to clarify the volunteer engagement roles of employees  based on their employee… more
Volunteer Coordinator Job Descriptions matrix, staff roles, volunteer staff relations, staff buy-in 2024
Job Classification Descriptions - Beaverton City Library OR
This matrix was created by the Beaverton City Library to clarify the volunteer engagement roles of employees  based on their employee… more
Volunteer Coordinator Job Descriptions matrix, staff buy-in, volunteer staff relations, staff roles 2024
New Volunteer Onboarding Survey - Cedar Rapids IA
This survey is used by the Cedar Rapids Iowa Public Library about 90 days after a volunteer begins their service in order to ascertain how well the… more
Staff Guides for Working with Volunteers surveys 2024
10+ Volunteer Appreciation Ideas That Actually Work
Ways to think about volunteer recognition.
Volunteer Recognition appreciation 2024
Volunteer Orientation Packet - Sherwood OR
Policy handbook used with volunteers by the City of Sherwood Oregon.
Volunteer HandbooksConfidentiality Policies policies, procedures, Confidentiality, orientation, Agreement, volunteer agreement 2024
Volunteer Code of Conduct - Multnomah County Library OR
Volunteer Code of Conduct used by the Multnomah County Library in Oregon.
Volunteer Handbooks Conduct, code of conduct 2024
Ten Tips for Getting a Volunteer Survey Completed
Tips to help you get a better return on the surveys you send.
Strategic PlanningStaff Guides for Working with Volunteers surveys 2024
Volunteer Handbook - Multnomah County Library (OR)
Newly revised 2024 Volunteer Handbook from the Multnomah County Library, Oregon.
Volunteer Handbooks policies, procedures 2024
Program Presenter Volunteer Application - Arlington Heights Memorial Library
Do you have potential volunteers who approach you to present a program for you?  Here's  application used by the Arlington Heights Memorial… more
Adult Volunteer Applications Program Presenter, programs 2024
Program Presenter Volunteer Application - Pikes Peak Library District
Do you have potential volunteers who approach you to present a program for you?  Here's  application used by the Arlington Heights Memorial… more
Adult Volunteer Applications Program Presenter, programs 2024
Volunteer Appreciation Plan - Indianapolis Public Library
Indianapolis Public Library's Volunteer Recognition Plan, 2024.
Volunteer Recognition recognition 2024