Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Volunteer Coordinator Manual – Columbus Metropolitan Library – OH
This 2021 manual is for training library staff who serve as Volunteer Coordinators (those who manage volunteers for a branch or department… more
Volunteer HandbooksStaff Guides for Working with Volunteers 2021
Volunteer Coordinator Job Description - Pikes Peak CO
Job Description used for the volunteer coordinator in Pikes Peak Colorado.
Volunteer Coordinator Job Descriptions 2021
Volunteer Confidentiality Policy - Columbus Metropolitan Library - OH
This form is used with volunteers at the Columbus Metropolitan Library in Ohio.
Confidentiality PoliciesVolunteer Handbooks Confidentiality 2021
Volunteer Coordinator Job Description - Sherwood OR
Job Description for the Volunteer Coordinator for the city of Sherwood Oregon.
Volunteer Coordinator Job Descriptions 2021
Volunteer Confidentiality Policy -Barrie Public Library - Ontario, Canada
This document is used by the Barrie Public Library in Ontario Canada.
Confidentiality PoliciesVolunteer Handbooks Confidentiality 2021
Volunteer Coordinator Job Description - Elgin IL
This is the Manager of Volunteer Services job description used by the Gail Borden Public Library District in Elgin IL.
Volunteer Coordinator Job Descriptions 2021
Volunteer Risk & Screening Levels - Barrie Public Library Ontario, Canada
This matrix, developed and used by the Barrie Public Library in Ontario Canada identifies 5 levels of risk associated with volunteer positions, and… more
Volunteer Screening / InterviewingVolunteer Handbooks Risk Management, background checks 2021
VMS Features Comparison - Volgistics/Volunteer Impact - Portland OR
This VMS features comparison spreadsheet was created by an Oregon colleague it to compare their current VMS, Volgistics, and the one they planned to… more
Volunteer Management Systems Record Keeping, Tracking 2021
Volunteer Application Form - Fresno County CA
Fresno County Library's volunteer application revised in 2021.
Adult Volunteer ApplicationsTeen Volunteer Applications Application 2021
Volunteer Handbook - Fresno County Library, CA
Volunteer Handbook for Fresno County Library revised 2021.
Volunteer Handbooks policies, policy and procedures 2021
COVID-19 Protocol for Volunteers - Equest, Dallas TX
Although not a library, this document was shared by a non-profit organization in Dallas Texas in preparation for beginning their service during COVID… more
Volunteer Handbooks COVID-19, Waiver, Liability Waiver 2020
Youth Protection Policy - Indianapolis IN
Library Procedures for maintaining a safe and secure environment for young people who visit the Library or are involved in Library programs and… more
Volunteer Handbooks safety, children, Youth 2020
Volunteer Handbook - City of Boulder CO
This is the recently revised (2019) handbook for the volunteer program for the City of Boulder Colorado.
Volunteer Handbooks policies 2020
Book Store Fundraiser - "Secret Santa" - Indianapolis IN
A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more
Publicity and Promotion Book sale, Book store, COVID-19 2020
Volunteer Management Software Comparisons
Three well-known consultants in the volunteer engagement field created reviews of a variety of volunteer management software platforms to assist… more
Volunteer Management Systems Data Management, Tracking 2020
The Volunteer Newsletter Template You Need to Start Using
Recommendations on best newsletter practices from Tobi Johnson at VolunteerPro.
Publicity and Promotion newsletter 2020
Annual Report to Library Leadership on Volunteer Engagement - San Jose CA
This is San Jose Public Library's volunteer engagement program annual presentation made to library decision makers. Note that it goes beyond… more
Publicity and Promotion annual report, Data Management, statistics 2020
Annual Volunteer Feedback Survey - San Jose Public Library CA
This is the survey used in 2020 by the San Jose Public Library's volunteer engagement team to gather information from their volunteers for reporting.
Staff Guides for Working with VolunteersStrategic Planning surveys, annual report 2020
Youth Library Volunteer Parental Agreement - Cedar Rapids IA
Developed and utilized by the Cedar Rapids Public Library in Iowa, this form lays out expectations and guidelines for teen volunteers and their… more
Teen Volunteer ApplicationsVolunteer Agreements Teen, guidelines, policies, Agreement 2020
Library Volunteer COVID-19 Agreement - Mesa County Libraries CO
This form is used by the Mesa County Libraries as a waiver that volunteers must sign and submit in order to participate in library volunteer… more
Volunteer Handbooks COVID-19, Form 2020