Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Volunteer Confidentiality Policy - Dauphin County PA
Volunteer Confidentiality statement used by the Dauphin County Library System.
Confidentiality Policies Confidentiality 2021
The Best Volunteer Management Software to Meet Every Need
This list was created in 2021 by VolunteerPro. The first list is for one-time sign-up capabilities, and scrolling farther down the page provides… more
Volunteer Management Systems scheduling 2021
Library Volunteer Leaders Meetings Notes - August 2021
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer Handbooks Book store, dress code, sexual harassment training, vaccine, COVID-19, recognition, staff as volunteers 2021
Annual Volunteer Survey - San Jose Public Library CA
This is the survey used in 2020 by the San Jose Public Library's volunteer engagement team to gather information from their volunteers for reporting.
Staff Guides for Working with VolunteersStrategic Planning surveys, annual report 2020
Book Store Fundraiser - "Secret Santa" - Indianapolis IN
A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more
Publicity and Promotion Book sale, Book store, COVID-19 2020
Youth Library Volunteer Parental Agreement - Cedar Rapids IA
Developed and utilized by the Cedar Rapids Public Library in Iowa, this form lays out expectations and guidelines for teen volunteers and their… more
Teen Volunteer ApplicationsVolunteer Agreements Teen, guidelines, policies, Agreement 2020
The Volunteer Newsletter Template You Need to Start Using
Recommendations on best newsletter practices from Tobi Johnson at VolunteerPro.
Publicity and Promotion newsletter 2020
COVID-19 Volunteer Acknowledgment Form - Gail Borden PL, IL
This document was developed by the Gail Borden Public Library in Illinois to inform volunteers about safety issues and requirements for returning to… more
Volunteer AgreementsVolunteer Handbooks COVID-19 2020
Volunteer Engagement Specialist Job Description - Indianapolis IN
This is the job description for the person who plays the volunteer engagement coordinator role at the Indianapolis Public Library. Updated in 2020
Volunteer Coordinator Job Descriptions 2020
Volunteer Release Form - Austin Public Library - TX
This is the Volunteer Release Form developed and used by the Austin Texas Public Library.
Volunteer AgreementsVolunteer Handbooks Liability Waiver, liability, Risk Management 2020
Library Volunteer Coordinator - City of Orange CA
This is the job description for the City of Orange (CA) library's volunteer Coordinator.
Volunteer Coordinator Job Descriptions 2020
Library Volunteer COVID-19 Agreement - Mesa County Libraries CO
This form is used by the Mesa County Libraries as a waiver that volunteers must sign and submit in order to participate in library volunteer… more
Volunteer Handbooks COVID-19, Form 2020
Volunteer Coordinator - Sacramento Public Library CA
This is the volunteer coordinator job description for the Sacramento (CA) Public Library -- dated 2015, but still in use as of 2020.
Volunteer Coordinator Job Descriptions 2020
2020 Annual Report - Metropolitan Library System OK
Nice to see the 2020 annual report of the Metropolitan Library System of Oklahoma County OK showcasing the volunteer activities (page 16)
Publicity and Promotion annual report 2020
Guidelines for Virtual Recognition - San Jose Public Library CA
San Jose Public Library developed these guidelines during the COVID-19 pandemic in 2020 in order to guide staff in recognition of volunteers… more
Volunteer RecognitionStaff Guides for Working with Volunteers recognition, COVID-19 2020
Criminal Records Check Policy - Portland OR
Policy on criminal history background checks for volunteers from the Multnomah County Library in Oregon.
Volunteer Handbooks policy, background checks, criminal background check 2020
Library Volunteer Leaders Meetings Notes - April 2020
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer HandbooksVolunteer Recognition National Volunteer Week, communications, safety, virtual, virtual volunteer, quarantine, Summer reading, Teens, Homebound, curbside, Risk Management, seniors 2020
Library Volunteer Leaders Meetings Notes - May 2020
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer HandbooksVolunteer Management Systems COVID-19, Booksales, Bookstore, safety, Waiver, Summer reading, Reopening, communications, surveys, tutor, curbside, Friends, quarantine, Homebound, ESL, virtual, virtual volunteer, virtual training, orientation, interview 2020
Library Volunteer Leaders Meetings Notes - June 2020
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer RecruitmentPublicity and Promotion diversity, equity, inclusion, staff training, impact, outcome measurement, ROI, social media, virtual, virtual volunteer, retention, Reopening, COVID-19, newsletter, Homebound 2020
Branch Volunteer Coordinator Responsibilities - Indianapolis IN
Indianapolis Public Library has one central Volunteer Coordinator and then a staff member assigned as the volunteer coordinator in each branch. If… more
Volunteer Coordinator Job Descriptions branch, branch coordinator 2020