Hot Topics Archive

Month Topic Update
What's New for July 2022 Recently added resources

A Savior No One Needs: Unpacking and Overcoming the White Savior Complex

Volunteer Exit Survey – London Public Library

Annual Report on Volunteer Engagement – Los Angeles Public Library

Equity, Diversity, Inclusion, and Belonging Resources - California State Library

Sample Confidentiality Statement

Recruit Volunteers Online: Find Your Next 20 COVID Superheroes with Smarter Strategy

What's New for May 2022 Recently added resources

Virtual Volunteers: Keys to Success and Sustainability

10 Must Have’s for a Well-Crafted Volunteer Job Description

15 Questions to Ask When Hiring a Volunteer Coordinator

Library Express Homebound Delivery Volunteer – Indianapolis Public Library IN

Home Delivery Driver – Indianapolis Public Library IN

Adult Volunteer Application – Arlington Heights IL

Adult Volunteer Application – Lincoln City OR

Hot Topic for April 2022 Gaining Staff Buy-In for Volunteer Engagement

Build Staff Buy-In for Volunteer Engagement

Grow Staff Volunteer Harmony

Confidentiality and Other Objections to Volunteers

Gaining Staff Buy-In for Volunteer Engagement

Preparing Co-Workers to Lead Volunteers Online & On Land

Union Issues and Staff Resistance

What Leaders of Volunteers Can Do to Gain Executive Attention

Could Volunteers Replace Paid Staff?? Have No Fear!

Hot Topic for March 2022 Sample Forms

COVID Liability Release Form – Sherwood OR

Records Retention Practices – Indianapolis Public Library IN

Vaccine Verification Form for Volunteers -- San Jose CA

Volunteer Reference Check Form -- Indianapolis Public Library

Volunteer Reference Check Questions – Kitchener Public Library

Confidentiality of Customer Records Form

Volunteer Time Record – Fresno County Library

Workers Comp Coverage Volunteer Agreement

For Sample Volunteer Applications Click on Management Tools, then from the Drop Down Menu select “Adult Volunteer Applications” or “Teen Volunteer Applications” and click “Apply”

More may be found by typing "forms" into the search box.

Hot Topic for February 2022 Skills-Based Volunteers

Assistant Volunteer Coordinator

Virtual Job Coach

Volunteer Job Coach

Tech Tutor

Tech Coach

Public Relations Strategist

Social Media Specialist

Social Media Specialist 2

Coordinator, Photo and Video Services

Computer Coach Program Coordinator

Volunteer Screeners

Small Library Skilled Volunteer Success Story

Creation Station Coordinator

45 Unique Useful Projects for Skilled Volunteers

Capacity Commons Guidebook on Skills-Based Volunteerism

Skills-Based Volunteerism 201: Project Scoping and Planning

Skills-Based Volunteering Toolkit


What's New for January 2022 Recently added

Volunteer Application – Fresno County Library

Volunteer Handbook – Fresno County Library

Civic Life Today: A Millennial Perspective – 2021 Points of Light report

Tech Tutor Volunteer Position Description

The Best Volunteer Management Software to Meet Every Need

Volunteer Job Description – Job Center Coach – Butte County CA

Teen Conduct Agreement Columbus Metropolitan Library, Ohio

Co-Creating Racial Equity in Volunteer Engagement

Hot Topic for December 2021 Virtual Volunteer Position Ideas

Virtual Job Coach

Closed Captioning Volunteer

Podcast Transcription Volunteer

Spanish Language Virtual Document Translator

Tutor an Adult Learner Virtually

Social Media Specialist

Social Media Coordinator

Virtual Volunteer Ideas for Teens

Examples of Virtual Volunteering Activities

Virtual Volunteering: A Guide for Nonprofits

22 Simple Tips for Managing Virtual Volunteers 

Hot Topic for November 2021 MORE VolunteerMatch Tips and Tricks

Post Virtual Volunteer Opportunities -- NOTE: Virtual opportunities don’t show up in a local search, and in person opportunities don’t show up in a virtual search – if you’re offering an opportunity both ways (i.e., volunteers can come to the library to do it OR they can do it online) you should post it twice – once as virtual and once as local. Using the Copy feature will keep you from having to type it all twice: 

Get Involved/VolunteerMatch widget - This 3 minute video shows how our Get Involved/ VolunteerMatch widget on your library's website will help recruit more volunteers – California libraries can request the widget code from me at so your IT folks can post it. If posting the widget is not an option, you can simply post a link to

Looking for another way to make your volunteer opportunities more visible to the best potential volunteer matches for your position?  

Need to Copy an opportunity to post it on multiple branch accounts or tweak it just a bit? No need to re-type!

Did you know that you can add “shift” options to your VolunteerMatch posts?

If you only have a limited number of openings for one of your VolunteerMatch posts, you can change “Sign Up” to “Express Interest

    Hot Topic for October 2021 Tips to Improve Your VolunteerMatch Results

    Re-posting – Best and easiest thing you can do to make your volunteer listings more visible to volunteers on VolunteerMatch

    Include a photo of what it looks like to be a volunteer in the position (more effective than a logo or picture of your library)

    Need good photos of volunteers in action? -- Click on Photos then use Dropdown menu to select the volunteer role.  These are professionally taken, photo waivers signed and sized for VolunteerMatch!

    Promote Your Listings -- If you have a paid VolunteerMatch account (California Libraries can get one free from the California State Library – e-mail another one of the features you get is called "Promote Your Listings." This 90 second video shows how it can add a self-updating Volunteer page to your library's website.

    VolunteerMatch/LinkedIn Reccruitment Partnership - How to get LinkedIn to offer your skilled volunteer position to qualified candidates

    VolunteerMatch “Tour” – Using VolunteerMatch to Recruit Skilled & Virtual Volunteers


    What's New for September 2021 Recently added

    Vulnerable Populations Policy for Volunteers - Multnomah County Library OR

    Volunteer Guidebook – Hillsboro OR

    HandsOn Network Volunteer Leader Guidebook

    Sample Volunteer Application form

    How to Write Volunteer Recruitment Messaging That Converts

    Diversity Statement – Indianapolis Public Library

    Hot Topic for August 2021 Strategic Planning

    Developing a Strategic Plan for Volunteer Engagement – Recording and materials from July 28, 2021 webinar

    SWOT Analysis for Strategic Planning

    Why Have Volunteer Department Goals Objectives and Actions?

    Truth: volunteer programs have fun with strategic plans (AND reach their goals)

    Goal Setting Worksheet

    Living into Your Strategic Plan: A Guide to Implementation that Gets Results

    Sample Organization Strategic Plan Featuring Volunteerism Goals

    Sample Volunteer Strategic Plan - Colorado Parks & Wildlife

    NOTE: More resources can be found by clicking on “Management Tools” and using the drop-down menu to select “Strategic Planning.”

    What's New for July 2021 Recently added

    Write a Captivating Volunteer Position Description that Boosts Recruitment

    Could Volunteers Replace Paid Staff?? Have No Fear!

    Create a Book Stool!

    Volunteer Exit Interview Survey

    Volunteer Risk & Screening Levels

    Creating One-Time, Short-Term Group Volunteering Activities

    Hot Topic for June 2021 Volunteer Confidentiality Agreements

    Volunteer Confidentiality Policy – Columbus Metropolitan Library OH

    Confidentiality Agreement – Huntington Beach CA

    Volunteer Confidentiality Policy – Barrie Public Library – Ontario Canada

    Confidentiality Policy – San Bernardino County CA

    Confidentiality of Customer Records Form – Ontario CA

    Volunteer Confidentiality Policy – Long Beach CA

    Confidentiality Policy - Dauphin County PA

    SEE ALSO: Many Volunteer Handbooks contain confidentiality policies. To view sample handbooks, click on “Management Tools” then select “Volunteer Handbooks” from the drop-down menu.


    Hot Topic for May 2021 Volunteer Handbooks

    Volunteer Handbook – City of Pacific Grove CA

    Volunteer Guidelines – Lake Travis Community Library TX

    Volunteer Handbook – San Jose Public Library CA

    Volunteer Handbook – City of Boulder CO

    Volunteer Handbook - Lewiston Library ID

    Volunteer Guidebook - Hillsboro Library OR

    Sample Volunteer Handbook – VolunteerMatch

    Playing by the Rules: Creating an Effective Volunteer Handbook (Archived Webinar)

    Note: For more sample handbooks and individual policies, including Confidentiality, COVID-19 and more, click on Management Tools, and select Volunteer Handbooks from the dropdown menu.

    And please send us your handbook to share -- see Share Your Materials below.

    Hot Topic for April 2021 More COVID & Virtual Volunteer Resources

    Volunteer COVID-19 Waiver

    Volunteer COVID-19 Protocol Training

    Volunteer Survey – Coming Back after COVID-19

    Virtual Volunteer Opportunities for Teens

    Podcast Transcription Volunteer

    Library Takeout Service Ambassador

    Closed Captioning Volunteer Job Description

    Closed Captioning Volunteer Job List

    What's New for March 2021 Recently added

    Archived Webinars:


    Gaining Staff Buy-In for Volunteer Engagement

    Criminal History Background Check Policy

    Adopt a Shelf Volunteer

    Adopt a Shelf Job List

    What's New for February 2021 Recently added

    Annual Volunteer Survey Example

    How to Build a Successful Volunteer Program

    Getting it Right! Nine Areas Managers of Volunteers Sometimes Get Wrong

    Volunteer Orientation Trainer job description

    NextGen Nexus: Moving Beyond Awareness

    What Do Volunteers Want?


    Hot Topic for January 2021 Public Relations Tools to Help Demonstrate Your Worth

    The Volunteer Newsletter Template You Need to Start Using

    “Because You’re Worth It: Showcasing the Value of You and Your Volunteer Program” –  FREE archived webinar from the Texas Volunteer Management Conference

    Volunteers in Plano Annual Report

    Annual Report to Library Leadership on Volunteer Engagement – San Jose CA

    Return on Investment Worksheet & Infographic Templates

    Volunteer Annual Report Infographic – Ann Arbor MI

    Volunteer Annual Report Infographic - Arlington TX

    Library Annual Report Includes Volunteer Highlights - Oklahoma County OK

    7 Ways to Use Infographics to Recruit Volunteers and Tell Your Nonprofit’s Story


    2nd Hot Topic for December 2020 Diverse and Inclusive Volunteer Engagement - Part 2

    8 Strategies for Creating a More Inclusive Volunteer Program

    Moving Forward: Taking Action on Race and Equity (a Points of Light webinar archive)

    Power, Privilege, and Volunteerism

    Addressing Issues of Equity in Volunteerism

    Note: Don't miss additional resources on this topic by clicking on "More Hot Topics" below and scrolling to July 2020


    What's New for December 2020 Recently added

    Beyond the Thank You Card: Meaningful Volunteer Recognition


    Library Youth Volunteer Parental AgreementCedar Rapids IA


    Youth Protection Policy – Indianapolis IN


    Volunteer Management Software Comparisons


    Paws to Read Procedures – Indianapolis IN


    Book Store Volunteer Job Description – Indianapolis IN