Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Library Volunteer Leaders Meetings Notes - December 2021
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer Handbooks COVID-19, tech tutor, branch, intern, literacy, tutoring, Skills Based Volunteers 2021
Volunteer Confidentiality Policy -Barrie Public Library - Ontario, Canada
This document is used by the Barrie Public Library in Ontario Canada.
Confidentiality PoliciesVolunteer Handbooks Confidentiality 2021
Library Volunteer Leaders Meetings Notes - January 2021
During COVID-19, Wendy Johnson, CVA, Volunteer Engagement Specialist at the Indianapolis Public Library, brought together a nationwide group of… more
Volunteer HandbooksStrategic Planning COVID-19, virtual volunteer, virtual, equity, diversity, inclusion, recognition 2021
Volunteer Risk & Screening Levels - Barrie Public Library Ontario, Canada
This matrix, developed and used by the Barrie Public Library in Ontario Canada identifies 5 levels of risk associated with volunteer positions, and… more
Volunteer Screening / InterviewingVolunteer Handbooks Risk Management, background checks 2021
Teen Conduct Agreement - Columbus OH
This form for signature is used in the Columbus (OH) Metropolitan Library's VolunTeen program.
Volunteer AgreementsTeen Volunteer ApplicationsVolunteer Screening / Interviewing Teen, Teens 2021
Vaccine Verification Form for Volunteers - San Jose CA
Form used to verify volunteer vaccinations when bringing volunteers back to the library during COVID-19 pandemic
Volunteer Handbooks COVID-19, vaccine, Form 2021
Volunteer Program Policy - London, Ontario, Canada
Volunteer Policy from the London Public Library, Ontario, Canada.
Volunteer Handbooks policy 2021
Annual Report to Library Leadership on Volunteer Engagement - San Jose CA
This is San Jose Public Library's volunteer engagement program annual presentation made to library decision makers. Note that it goes beyond… more
Publicity and Promotion annual report, Data Management, statistics 2020
Youth Protection Policy - Indianapolis IN
Library Procedures for maintaining a safe and secure environment for young people who visit the Library or are involved in Library programs and… more
Volunteer Handbooks safety, children, Youth 2020
Annual Volunteer Feedback Survey - San Jose Public Library CA
This is the survey used in 2020 by the San Jose Public Library's volunteer engagement team to gather information from their volunteers for reporting.
Staff Guides for Working with VolunteersStrategic Planning surveys, annual report 2020
Book Store Fundraiser - "Secret Santa" - Indianapolis IN
A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more
Publicity and Promotion Book sale, Book store, COVID-19 2020
Youth Library Volunteer Parental Agreement - Cedar Rapids IA
Developed and utilized by the Cedar Rapids Public Library in Iowa, this form lays out expectations and guidelines for teen volunteers and their… more
Teen Volunteer ApplicationsVolunteer Agreements Teen, guidelines, policies, Agreement 2020
The Volunteer Newsletter Template You Need to Start Using
Recommendations on best newsletter practices from Tobi Johnson at VolunteerPro.
Publicity and Promotion newsletter 2020
COVID-19 Volunteer Acknowledgment Form - Gail Borden PL, IL
This document was developed by the Gail Borden Public Library in Illinois to inform volunteers about safety issues and requirements for returning to… more
Volunteer AgreementsVolunteer Handbooks COVID-19 2020
Volunteer Engagement Specialist Job Description - Indianapolis IN
This is the job description for the person who plays the volunteer engagement coordinator role at the Indianapolis Public Library. Updated in 2020
Volunteer Coordinator Job Descriptions 2020
Volunteer Release Form - Austin Public Library - TX
This is the Volunteer Release Form developed and used by the Austin Texas Public Library.
Volunteer AgreementsVolunteer Handbooks Liability Waiver, liability, Risk Management 2020
Library Volunteer Coordinator - City of Orange CA
This is the job description for the City of Orange (CA) library's volunteer Coordinator.
Volunteer Coordinator Job Descriptions 2020
Library Volunteer COVID-19 Agreement - Mesa County Libraries CO
This form is used by the Mesa County Libraries as a waiver that volunteers must sign and submit in order to participate in library volunteer… more
Volunteer Handbooks COVID-19, Form 2020
Volunteer Coordinator - Sacramento Public Library CA
This is the volunteer coordinator job description for the Sacramento (CA) Public Library -- dated 2015, but still in use as of 2020.
Volunteer Coordinator Job Descriptions 2020
2020 Annual Report - Metropolitan Library System OK
Nice to see the 2020 annual report of the Metropolitan Library System of Oklahoma County OK showcasing the volunteer activities (page 16)
Publicity and Promotion annual report 2020