Management Tools | Get Involved! Resource Clearinghouse

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Keyword

Title	Keyword	Tags	Year
Staff Survey re: Volunteer Needs During the Pandemic - Cedar Rapids PL - IA This survey was used to determine staff priorities for bringing back volunteers during the pandemic, and identifying new volunteer roles that need to… more	Staff Guides for Working with Volunteers, Strategic Planning	surveys, COVID-19	2020
Guidelines for Virtual Recognition - San Jose Public Library CA San Jose Public Library developed these guidelines during the COVID-19 pandemic in 2020 in order to guide staff in recognition of volunteers… more	Volunteer Recognition, Staff Guides for Working with Volunteers	recognition, COVID-19	2020
Paws to Read Procedures - Indianapolis IN Indianapolis Public Library's 2020 procedures for their "Paws to Read" program -- children reading to dogs.	Volunteer Handbooks	reading, dogs, Paws to Read	2020
Annual Volunteer Survey - Cedar Rapids Public Library IA This volunteer survey is used annually by the Cedar Rapids Iowa Public Library.	Strategic Planning, Staff Guides for Working with Volunteers	surveys	2020
Youth Protection Policy - Indianapolis IN Library Procedures for maintaining a safe and secure environment for young people who visit the Library or are involved in Library programs and… more	Volunteer Handbooks	safety, children, Youth	2020
Volunteer Handbook - City of Boulder CO This is the recently revised (2019) handbook for the volunteer program for the City of Boulder Colorado.	Volunteer Handbooks	policies	2020
Book Store Fundraiser - "Secret Santa" - Indianapolis IN A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more	Publicity and Promotion	Book sale, Book store, COVID-19	2020
Volunteer Management Software Comparisons Three well-known consultants in the volunteer engagement field created reviews of a variety of volunteer management software platforms to assist… more	Volunteer Management Systems	Data Management, Tracking	2020
The Volunteer Newsletter Template You Need to Start Using Recommendations on best newsletter practices from Tobi Johnson at VolunteerPro.	Publicity and Promotion	newsletter	2020
Annual Report to Library Leadership on Volunteer Engagement - San Jose CA This is San Jose Public Library's volunteer engagement program annual presentation made to library decision makers. Note that it goes beyond… more	Publicity and Promotion	annual report, Data Management, statistics	2020
Annual Volunteer Feedback Survey - San Jose Public Library CA This is the survey used in 2020 by the San Jose Public Library's volunteer engagement team to gather information from their volunteers for reporting.	Staff Guides for Working with Volunteers, Strategic Planning	surveys, annual report	2020
Youth Library Volunteer Parental Agreement - Cedar Rapids IA Developed and utilized by the Cedar Rapids Public Library in Iowa, this form lays out expectations and guidelines for teen volunteers and their… more	Teen Volunteer Applications, Volunteer Agreements	Teen, guidelines, policies, Agreement	2020
2020 Annual Report - Metropolitan Library System OK Nice to see the 2020 annual report of the Metropolitan Library System of Oklahoma County OK showcasing the volunteer activities (page 16)	Publicity and Promotion	annual report	2020
COVID-19 Volunteer Acknowledgment Form - Gail Borden PL, IL This document was developed by the Gail Borden Public Library in Illinois to inform volunteers about safety issues and requirements for returning to… more	Volunteer Agreements, Volunteer Handbooks	COVID-19	2020
Criminal Records Check Policy - Portland OR Policy on criminal history background checks for volunteers from the Multnomah County Library in Oregon.	Volunteer Handbooks	policy, background checks, criminal background check	2020
Volunteer Engagement Specialist Job Description - Indianapolis IN This is the job description for the person who plays the volunteer engagement coordinator role at the Indianapolis Public Library. Updated in 2020	Volunteer Coordinator Job Descriptions		2020
Volunteer Handbook - Lewiston City Library ID Volunteer Handbook used by the Lewiston City Library in Idaho.	Volunteer Handbooks	handbook	2020
Library Volunteer Coordinator - City of Orange CA This is the job description for the City of Orange (CA) library's volunteer Coordinator.	Volunteer Coordinator Job Descriptions		2020
Beyond Retention: How to get better data to inform your volunteer engagement strategy This article helps you answer the question "How do I know if my volunteer strategies are working?" by inviting you to go beyond just volunteer… more	Strategic Planning, Publicity and Promotion	evaluation, program evaluation, Assess	2019
Five Survey Templates to Measure Volunteer and Board Satisfaction Volunteers are valuable assets who put in their time, effort, and sweat to nurture the lifeblood of the organization. Therefore, it's important to… more	Strategic Planning, Staff Guides for Working with Volunteers	surveys	2019