Hot Topics Archive | Get Involved! Resource Clearinghouse

Month	Topic	Update
Hot Topic for April 2022	Gaining Staff Buy-In for Volunteer Engagement	Build Staff Buy-In for Volunteer Engagement Grow Staff Volunteer Harmony Confidentiality and Other Objections to Volunteers Gaining Staff Buy-In for Volunteer Engagement Preparing Co-Workers to Lead Volunteers Online & On Land Union Issues and Staff Resistance What Leaders of Volunteers Can Do to Gain Executive Attention Could Volunteers Replace Paid Staff?? Have No Fear!
Hot Topic for March 2022	Sample Forms	COVID Liability Release Form – Sherwood OR Records Retention Practices – Indianapolis Public Library IN Vaccine Verification Form for Volunteers -- San Jose CA Volunteer Reference Check Form -- Indianapolis Public Library Volunteer Reference Check Questions – Kitchener Public Library Confidentiality of Customer Records Form Volunteer Time Record – Fresno County Library Workers Comp Coverage Volunteer Agreement For Sample Volunteer Applications Click on Management Tools, then from the Drop Down Menu select “Adult Volunteer Applications” or “Teen Volunteer Applications” and click “Apply” More may be found by typing "forms" into the search box.
Hot Topic for February 2022	Skills-Based Volunteers	Assistant Volunteer Coordinator Virtual Job Coach Volunteer Job Coach Tech Tutor Tech Coach Public Relations Strategist Social Media Specialist Social Media Specialist 2 Coordinator, Photo and Video Services Computer Coach Program Coordinator Volunteer Screeners Small Library Skilled Volunteer Success Story Creation Station Coordinator 45 Unique Useful Projects for Skilled Volunteers Capacity Commons Guidebook on Skills-Based Volunteerism Skills-Based Volunteerism 201: Project Scoping and Planning Skills-Based Volunteering Toolkit
What's New for January 2022	Recently added	Volunteer Application – Fresno County Library Volunteer Handbook – Fresno County Library Civic Life Today: A Millennial Perspective – 2021 Points of Light report Tech Tutor Volunteer Position Description The Best Volunteer Management Software to Meet Every Need Volunteer Job Description – Job Center Coach – Butte County CA Teen Conduct Agreement Columbus Metropolitan Library, Ohio Co-Creating Racial Equity in Volunteer Engagement
Hot Topic for December 2021	Virtual Volunteer Position Ideas	Virtual Job Coach Closed Captioning Volunteer Podcast Transcription Volunteer Spanish Language Virtual Document Translator Tutor an Adult Learner Virtually Social Media Specialist Social Media Coordinator Virtual Volunteer Ideas for Teens Examples of Virtual Volunteering Activities Virtual Volunteering: A Guide for Nonprofits 22 Simple Tips for Managing Virtual Volunteers
What's New for September 2021	Recently added	Vulnerable Populations Policy for Volunteers - Multnomah County Library OR Volunteer Guidebook – Hillsboro OR HandsOn Network Volunteer Leader Guidebook Sample Volunteer Application form How to Write Volunteer Recruitment Messaging That Converts Diversity Statement – Indianapolis Public Library
Hot Topic for August 2021	Strategic Planning	Developing a Strategic Plan for Volunteer Engagement – Recording and materials from July 28, 2021 webinar SWOT Analysis for Strategic Planning Why Have Volunteer Department Goals Objectives and Actions? Truth: volunteer programs have fun with strategic plans (AND reach their goals) Goal Setting Worksheet Living into Your Strategic Plan: A Guide to Implementation that Gets Results Sample Organization Strategic Plan Featuring Volunteerism Goals Sample Volunteer Strategic Plan - Colorado Parks & Wildlife NOTE: More resources can be found by clicking on “Management Tools” and using the drop-down menu to select “Strategic Planning.”
What's New for July 2021	Recently added	Write a Captivating Volunteer Position Description that Boosts Recruitment Could Volunteers Replace Paid Staff?? Have No Fear! Create a Book Stool! Volunteer Exit Interview Survey Volunteer Risk & Screening Levels Creating One-Time, Short-Term Group Volunteering Activities
Hot Topic for June 2021	Volunteer Confidentiality Agreements	Volunteer Confidentiality Policy – Columbus Metropolitan Library OH Confidentiality Agreement – Huntington Beach CA Volunteer Confidentiality Policy – Barrie Public Library – Ontario Canada Confidentiality Policy – San Bernardino County CA Confidentiality of Customer Records Form – Ontario CA Volunteer Confidentiality Policy – Long Beach CA Confidentiality Policy - Dauphin County PA SEE ALSO: Many Volunteer Handbooks contain confidentiality policies. To view sample handbooks, click on “Management Tools” then select “Volunteer Handbooks” from the drop-down menu.
Hot Topic for May 2021	Volunteer Handbooks	Volunteer Handbook – City of Pacific Grove CA Volunteer Guidelines – Lake Travis Community Library TX Volunteer Handbook – San Jose Public Library CA Volunteer Handbook – City of Boulder CO Volunteer Handbook - Lewiston Library ID Volunteer Guidebook - Hillsboro Library OR Sample Volunteer Handbook – VolunteerMatch Playing by the Rules: Creating an Effective Volunteer Handbook (Archived Webinar) Note: For more sample handbooks and individual policies, including Confidentiality, COVID-19 and more, click on Management Tools, and select Volunteer Handbooks from the dropdown menu. And please send us your handbook to share -- see Share Your Materials below.
What's New for March 2021	Recently added	Archived Webinars: Where Do I Go From Here? Engage Volunteers in New Ways -- VolunteerMatch, February 2021 Strategies for Attracting Today’s Volunteers -- DOVIA Sacramento, February 2021 Documents: Gaining Staff Buy-In for Volunteer Engagement Criminal History Background Check Policy Adopt a Shelf Volunteer Adopt a Shelf Job List
What's New for February 2021	Recently added	Annual Volunteer Survey Example How to Build a Successful Volunteer Program Getting it Right! Nine Areas Managers of Volunteers Sometimes Get Wrong Volunteer Orientation Trainer job description NextGen Nexus: Moving Beyond Awareness What Do Volunteers Want?
Hot Topic for January 2021	Public Relations Tools to Help Demonstrate Your Worth	The Volunteer Newsletter Template You Need to Start Using “Because You’re Worth It: Showcasing the Value of You and Your Volunteer Program” – FREE archived webinar from the Texas Volunteer Management Conference Volunteers in Plano Annual Report Annual Report to Library Leadership on Volunteer Engagement – San Jose CA Return on Investment Worksheet & Infographic Templates Volunteer Annual Report Infographic – Ann Arbor MI Volunteer Annual Report Infographic - Arlington TX Library Annual Report Includes Volunteer Highlights - Oklahoma County OK 7 Ways to Use Infographics to Recruit Volunteers and Tell Your Nonprofit’s Story
2nd Hot Topic for December 2020	Diverse and Inclusive Volunteer Engagement - Part 2	8 Strategies for Creating a More Inclusive Volunteer Program Moving Forward: Taking Action on Race and Equity (a Points of Light webinar archive) Power, Privilege, and Volunteerism Addressing Issues of Equity in Volunteerism Note: Don't miss additional resources on this topic by clicking on "More Hot Topics" below and scrolling to July 2020
What's New for December 2020	Recently added	Beyond the Thank You Card: Meaningful Volunteer Recognition Library Youth Volunteer Parental Agreement – Cedar Rapids IA Youth Protection Policy – Indianapolis IN Volunteer Management Software Comparisons Paws to Read Procedures – Indianapolis IN Book Store Volunteer Job Description – Indianapolis IN
2nd Hot Topic For November 2020	Intern Job Descriptions	Many thanks to Linda Groscost at Orange Public Library for sharing these intern positions that could also easily be revised into volunteer job descriptions if you don't have an intern program. REMEMBER: if you share something we post to the clearinghouse, you get a free book! (Click the Share Materials Link below) Adult and Branch Services Intern Adult Literacy Intern Lending Services Intern Local History Intern Social Media Intern Technology Services Intern
Hot Topic for November 2020	Survey Examples	Volunteer Exit Survey Staff Survey re: Volunteer Needs During the Pandemic Survey of Branch Library Volunteer Coordinators Annual Volunteer Survey San Jose Public Library Annual Volunteer Survey Cedar Rapids Public Library Five Survey Templates to Measure Volunteer and Board Satisfaction Volunteer Satisfaction Surveys: 10 Ways to Get it Right The 9 most Important Survey Design Tips & Best Practices Questionnaire Design Tip Sheet
2nd Hot Topic For October 2020	Volunteer Coordinator Job Descriptions	City of Orange CA Volunteer Coordinator Sacramento Public Library Volunteer Coordinator Volunteer Engagement Specialist Job Description -- Indianapolis Branch Volunteer Coordinators’ Responsibilities – Indianapolis A Letter to Nonprofits that Want to Hire a Volunteer Manager
Hot Topic for September 2020	More on Skilled and Virtual Volunteers	“Designing Virtual Opportunities, Managing Remote Volunteers” – Recording of August 26, 2020 webinar Virtual Volunteer Orientation San Jose PL Virtual Homework Help Coach Online Training - San Jose PL Volunteer Handbook – San Jose PL Virtual Volunteering: a Guide for Nonprofits Nonprofit Skills-Based Volunteering Toolkit Skills-Based Volunteerism 201: Project Scoping and Planning - Archived webinar from ServeOhio Illinois Conference on Volunteer Administration (ICOVA) Session Recordings
Hot Topic for July 2020	Diverse and Inclusive Volunteer Engagement	Fighting Racism Through Diverse and Inclusive Volunteer Engagement Programming (Part 1 of 2) Fighting Racism Through Diverse and Inclusive Volunteer Engagement Programming (Part 2 of 2) Recognizing Racism in Volunteer Engagement Systemic Exclusion in Volunteer Engagement Engagement as a Path to Inclusion and Justice Talking racial equity? Make sure you understand these 17 words Why Diversity, Equity and Inclusion Matter for Nonprofits Racial Equity and Inclusion Resources for Volunteer Engagement Leaders