Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Library Volunteer Coordinator - City of Orange CA
This is the job description for the City of Orange (CA) library's volunteer Coordinator.
Volunteer Coordinator Job Descriptions 2020
Volunteer Coordinator - Sacramento Public Library CA
This is the volunteer coordinator job description for the Sacramento (CA) Public Library -- dated 2015, but still in use as of 2020.
Volunteer Coordinator Job Descriptions 2020
Volunteer Annual Report Infographic - Ann Arbor MI
2018 Annual Report on volunteer engagement for the Ann Arbor (MI) District Library.
Publicity and Promotion annual report, infographic 2018
Beyond the Thank You Card: Meaningful Volunteer Appreciation
Liza J. Dyer, CVA, has been working and volunteering in the nonprofit and public sectors for more than 15 years. She is currently a Volunteer… more
Volunteer Recognition 2015
Volunteer Annual Report Infographic - Arlington TX
Infographic annual report on volunteer engagement from the Arlington Texas Public Library
Publicity and Promotion annual report 2018
Branch Volunteer Coordinator Responsibilities - Indianapolis IN
Indianapolis Public Library has one central Volunteer Coordinator and then a staff member assigned as the volunteer coordinator in each branch. If… more
Volunteer Coordinator Job Descriptions branch, branch coordinator 2020
Volunteer Exit Survey - Multnomah County Library - OR
This is the form used by the Multnomah County Library asking for feedback from a volunteer who is leaving their service.
Staff Guides for Working with Volunteers surveys, Exit 2020
Staff Survey re: Volunteer Needs During the Pandemic - Cedar Rapids PL - IA
This survey was used to determine staff priorities for bringing back volunteers during the pandemic, and identifying new volunteer roles that need to… more
Staff Guides for Working with VolunteersStrategic Planning surveys, COVID-19 2020
Volunteer Retention
This 2013 document from the United Way of Central Indiana describes ways that you can measure volunteer retention and volunteer turnover for… more
Strategic PlanningVolunteer Management Systems retention, Reporting, statistics, turnover 2013
Paws to Read Procedures - Indianapolis IN
Indianapolis Public Library's 2020 procedures for their "Paws to Read" program -- children reading to dogs.
Volunteer Handbooks reading, dogs, Paws to Read 2020
Youth Protection Policy - Indianapolis IN
Library Procedures for maintaining a safe and secure environment for young people who visit the Library or are involved in Library programs and… more
Volunteer Handbooks safety, children, Youth 2020
Book Store Fundraiser - "Secret Santa" - Indianapolis IN
A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more
Publicity and Promotion Book sale, Book store, COVID-19 2020
The Volunteer Newsletter Template You Need to Start Using
Recommendations on best newsletter practices from Tobi Johnson at VolunteerPro.
Publicity and Promotion newsletter 2020
7 Ways to Use Infographics to Recruit Volunteers and Tell Your Story
Tips for using infographics to tell your story.
Publicity and Promotion infographics 2017
Phased Reopening Plan - Ann Arbor MI
Scroll down in  this link to find Ann Arbor's phased re-opening plan during the pandemic.
Volunteer Handbooks COVID-19 2021
Library Volunteer COVID-19 Agreement - Mesa County Libraries CO
This form is used by the Mesa County Libraries as a waiver that volunteers must sign and submit in order to participate in library volunteer… more
Volunteer Handbooks COVID-19, Form 2020
2020 Annual Report - Metropolitan Library System OK
Nice to see the 2020 annual report of the Metropolitan Library System of Oklahoma County OK showcasing the volunteer activities (page 16)
Publicity and Promotion annual report 2020
Criminal Records Check Policy - Portland OR
Policy on criminal history background checks for volunteers from the Multnomah County Library in Oregon.
Volunteer Handbooks policy, background checks, criminal background check 2020
Volunteer COVID-19 Waiver - Huntington Beach CA
Waiver form for volunteer signature during COVID-19 pandemic
Volunteer Handbooks COVID-19, policy and procedure, policy, Waiver 2021
Survey re: Volunteer Return after COVID-19 - Paso Robles CA
The Paso Robles library developed this survey as a way to determine their volunteers' interest in returning to their volunteer positions following… more
Volunteer HandbooksStaff Guides for Working with Volunteers surveys, COVID-19 2021