Management Tools

Find applications, agreement forms, handbooks, training and orientation manuals and other tools here.

NOTE: These are examples from public libraries and should be reviewed and modified to ensure fit with local policies and culture.

Title Keyword Tags Year
Adult Volunteer Application - Lincoln City OR
Online volunteer application used by the Driftwood Public Library in Lincoln City Oregon
Adult Volunteer Applications Application 2022
Adult Volunteer Application - Solano County Library, CA
Adult Volunteer Application used by the Solano County Library.
Adult Volunteer Applications Adult, Application, Form 2007
Advice for Choosing Volunteer Management Software
Maintained by Jayne Cravens of Coyote Communications, this is a very good list of all the volunteer tracking mechanisms out there, with a matrix that… more
Volunteer Management Systems Tracking 2011
All About You Questionnaire - Charlotte-Mecklenberg NC
This form is used at the Charlotte-Mecklenberg library to help get to know their volunteers better.
Volunteer Screening / InterviewingStaff Guides for Working with Volunteers Lived experience, surveys 2023
Annual Report to Library Leadership on Volunteer Engagement - San Jose CA
This is San Jose Public Library's volunteer engagement program annual presentation made to library decision makers. Note that it goes beyond… more
Publicity and Promotion annual report, Data Management, statistics 2020
Annual Volunteer Engagement Report - Los Angeles Public Library
2020-2021 annual report on volunteer engagement of the Los Angeles Public Library.
Publicity and Promotion Reporting, annual report 2022
Annual Volunteer Feedback Survey - San Jose Public Library CA
This is the survey used in 2020 by the San Jose Public Library's volunteer engagement team to gather information from their volunteers for reporting.
Staff Guides for Working with VolunteersStrategic Planning surveys, annual report 2020
Annual Volunteer Survey - Cedar Rapids Public Library IA
This volunteer survey is used annually by the Cedar Rapids Iowa Public Library.
Strategic PlanningStaff Guides for Working with Volunteers surveys 2020
Background Checks - Nonprofit Risk Management Center
Q&A Background Checks
By John Patterson, Senior Program Director, Nonprofit Risk Management Center
The Nonprofit Risk Management Center receives… more
Volunteer HandbooksVolunteer Screening / Interviewing background checks 1970
Background Checks Procedure - Huntington Beach, CA
This brief document identifies which volunteer positions require a background check, and outlines the process for doing it.
Volunteer HandbooksVolunteer Screening / Interviewing background checks, policies 2012
Basic Volunteer Conduct - San Bernardino County, CA
Basic expectations handout given to volunteers at the San Bernardino County Library.
Volunteer Handbooks Conduct, guidelines, policies, policy and procedure 2011
Best Volunteer Management Software
Comparison of some volunteer management database systems.
Volunteer Management Systems Record Keeping 2022
Best Volunteer Management Software Comparison
A comparison of some currently available systems for managing volunteer information.
Volunteer Management Systems Record Keeping 2022
Beyond Retention: How to get better data to inform your volunteer engagement strategy
This article helps you answer the question "How do I know if my volunteer strategies are working?" by inviting you to go beyond just volunteer… more
Strategic PlanningPublicity and Promotion evaluation, program evaluation, Assess 2019
Beyond the Thank You Card: Meaningful Volunteer Appreciation
Liza J. Dyer, CVA, has been working and volunteering in the nonprofit and public sectors for more than 15 years. She is currently a Volunteer… more
Volunteer Recognition 2015
Board of Trustees Policy Manual - Cedar Rapids IA
This Board of Trustees Policy Manual from the Cedar Rapids Public Library covers all library operations including volunteers.
Volunteer Handbooks policies, Trustees 2022
Book Store Fundraiser - "Secret Santa" - Indianapolis IN
A creative idea for expanding book sales during a pandemic, engaging volunteers in a fun way, and helping folks with their Christmas shopping. Here's… more
Publicity and Promotion Book sale, Book store, COVID-19 2020
Book to Action- Hayward Public Library, CA
Learn about Book to Action, an innovative approach to convening a book discussion, author event and service projects that benefits the community.
Publicity and Promotion Book to action, books to action, book discussion, Book Club, graphic design, marketing 2012
Book to Action- Oceanside Public Library, CA
Learn about Book to Action, an innovative approach to convening a book discussion, author event and service projects that benefits the community.
Publicity and Promotion paws to help, book discussion, Book to action, books to action, graphic design, children 2012
Branch Coordinator of Volunteer Engagement - San Jose, CA
Job Description used by San Jose Public Library for staff responsible for volunteer engagement in a library branch or unit.
Volunteer Coordinator Job DescriptionsStaff Training staff training 2010